Like Greg, I also have my residents deposit their rent payments at the bank. Before implementing this procedure, I checked with several local banks to see what banks allow you to view the deposit slip after a deposit is made.
When we move a resident in, they get 12 deposit tickets with the lot # on each ticket. I explain that without the lot # or name somewhere on the deposit slip their account will not get credited.
Each morning I log on and look at what deposits have been made. I can view the actual deposit ticket to see who has made the deposit. This has worked out extremely well. It eliminates the need for someone to be at the office collecting rent which is huge when you don’t live next door to the park. Also, there is never any cash on hand at the office which I prefer too.
I have a deposit account and an operating account. Every few days I sweep the deposit account into the operating account so there is never much money in the deposit account should someone try to access it. Although I am not very concerned about that as every time you write out a check you essentially give out your routing number and your account number out. All that information is on every check.
A good friend of mine prints the account information on a business card for his tenants. The tenant can keep this in his/her wallet and then use the deposit slips at the bank (free). I may do this when I run out of my preprinted deposit tickets.
Hope this info helps.